1. What do I do with the invoice you sent me?
If you agree with the amount and price of the invoice and have received the goods or services, sign and date the invoice and attach the approved PO to the back. This should be done in a timely manner to ensure that eligible discounts are taken and that the vendor is paid on time. Send to Accounts Payable, Carriage House.
2. What form do I use?
Check Request Form: Payment that is needed that does not have an invoice from a vendor. Example: ordering books from a catalog and check needs to be sent with order. A purchase order is required.
Travel Reimbursement Form: You have traveled on College business and wish to be reimbursed for the related expenses. Mileage is currently .365 per mile. A purchase order is required.
Employee Reimbursement Form: You have spent your personal money for a College expense and wish to be reimbursed. A purchase order is required.
Cash Advance Form: To receive a check in advance of spending the money. Receipts must be turned in to verify funds were spent on something College related. A purchase order is required.
3. When will I receive my check?
All requests for payment must be in the Accounts Payable office no later than 3:00 p.m. on Friday to be processed in the following weeks check run. Checks are available on Friday morning after 8:30 a.m. You will receive an e-mail if you have a check waiting for you.
4. Where should invoices be mailed to?
All invoices from vendors should be mailed to: New England College, Attn: Accounts Payable, 98 Bridge Street, Henniker NH 03242-3293.
5. What if I need an emergency check?
Any checks required prior to the regularly scheduled check run must be approved by the Vice President of Finance. Requests for emergency checks will be reviewed on an individual basis.