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Staff Openings

 

 

Administrative Assistant to Senior Vice President/CFO

This position provides direct administrative support to the Senior Vice President (VP), including the primary objectives of assisting the Senior VP in his/her daily work to make certain that identified priorities are addressed in a timely fashion and helping to ensure that use of the Senior VP’s time is focused on critical, strategic issues.

Duties & Responsibilities:

  • Provide direct administrative support to Senior Vice President including but not limited to: maintaining the Senior VP’s calendar and schedule, organizing travel plans, opening, sorting and prioritizing incoming mail, filing, answering the phone, generating letters/memos and preparing correspondence;
  • Prepare and distribute agenda and other materials including taking minutes for meetings called by or staffed by the Senior VP (e.g., Trustee meetings, Budget Advisory Committee);
  • Support Senior VP with special projects (e.g., gathering background information, researching issues, preparing executive summaries, reports,  and other materials, coordinating with other departments to secure materials requested);
  • Support Senior VP with  budget requests, allocations, and documentation;
  • Coordinate the submissions of data and/or materials/collections to ensure compliance and documentation related to federal, state, and regional regulatory reporting requirements, including various compliance reporting (working with the CFO;
  • Assist in the coordination of the annual A-133, 403(b) and financial audit;
  • Coordinate scheduling of outside vendor work to ensure efficient use of resources (e.g., phone and data lines);
  • Handle confidential matters for the Senior VP, as requested, including interactions with departments within the Finance and Administration division and throughout the College;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s Degree
  • 2-3 years relevant clerical and administrative experience in administrative assistant role
  • Experience  in a higher education setting (preferred)
  • Experience in administrative and personnel management, strategic data management, project planning and management,  and  budget planning and management
  • Excellent written/verbal communication skills
  • Keen attention to detail
  • General understanding of accounting terminology
  • Strong computer skills: Proficient in MS Office products (Microsoft Word, PowerPoint, and Excel); Banner skills preferred
  • Excellent organizational and prioritization skills, with the ability to balance multiple issues and projects in a fast paced environment
  • Ability to work independently
  • Sensitivity and discretion with regard to confidential information
  • Ability to interact positively with a wide range of key constituents
  • Punctuality

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: svpsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

 

 

Assistant/Associate Director of Student Financial Services

This position assists the Director of Student Financial Services in administering a comprehensive financial aid program which supports the recruitment and retention efforts and ensures compliance with federal and state regulations and school policies and procedures, specific to Financial Assistance.

Duties & Responsibilities:

  • Assist in planning, administering, monitoring and evaluating the functions and services of the financial aid tract of the SFS department;
  • Perform federal and institutional needs analysis; award federal Title IV funds and institutional aid to eligible students and makes necessary adjustments due to changes in enrollment, verification, etc.;
  • Perform high quality student service in the SFS office and at Campus events including, but not limited to, counseling students and parents on various financial aid options, budgeting, debt management and other issues relating to financing higher education;
  • Construct and analyze reports extracting data from Banner using Argos reporting tool;
  • Execute Return to Lender procedures for all federal aid recipients who withdraw within a given term, accurately and within federal regulations return policies;
  • Responsible for the daily transfer of data between COD and Banner;
  • Ensure that R2T4 processing is completed accurately and timely;
  • Ensure financial aid policies and procedures are updated and in compliance;
  • Perform monthly Pell grant and Direct loan reconciliations ;
  • Provide training to the financial aid team, working in conjunction with the Director;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree
  • 3-5 years’ experience in Financial Aid
  • Supervisory experience
  • Experience using Banner, Argos or similar database and reporting software
  • Excellent customer service skills
  • Proficient with Title IV regulations
  • Ability to meet deadlines and multi-task in a fast paced office setting

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: finaidsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

 

 

Campus Safety Dispatcher

Reporting to the Lead Dispatcher, This position provides for the safety and well being of students, faculty, staff and property by supplementing the efforts of Campus Safety officers.  This position operates the Communications Center of the Campus Safety department, including answering telephones, two-way radios and campus Blue Phones in oftentimes stressful situations.

Duties and Responsibilities

  • Function in a multitask environment and answer routine, business and emergency phone calls from a multi-line phone(s);
  • Answer routine and emergency radio traffic by communicating with officers, other departments and outside agencies;
  • Run Microsoft-based database applications to log all dispatch information & access computerized campus information to assist officer’s field efforts (e.g., campus motor vehicle records, student social records);
  • Document activities/ actions of Campus Safety officers, including building opening and closing times, safety transports and escorts, building let-ins and other Campus Safety services;
  • Monitor campus alarm systems and direct officers’ response;
  • Notify local police and fire officials when necessary & monitor police/fire department scanner for activity occurring in local area;
  • Serve as a receptionist/resource person for walk-ins needing information, directions or other types of customer service;
  • Other duties as assigned.

Requirements

  • High school diploma or GED
  • 1 year experience preferred, not required
  • Proficient with Microsoft Office products
  • Excellent interpersonal and communication skills
  • Ability to maintain confidential information
  • Ability to handle multiple, simultaneous responsibilities
  • Availability to work flexible shifts and hours

To Apply

Submit a cover letter, resume, list of three references (names and contact information) and e-mail it to: dispsearch@nec.edu.

Review of application materials will begin immediately and will continue until the position is filled.   Top

 

 

Director of the Wellness Center

This position directs a comprehensive health and counseling center that provides interventions and wellness education to regularly enrolled students of the college. The center strives to assist students in managing their health care and in meeting their short-term medical and psychological needs in order to promote their personal and academic development. Work is performed with a high degree of independence under the supervision/direction of the Dean of Student Engagement.

Duties & Responsibilities:

  • Supervise all areas of the Center including administrative supervision of the Wellness Center functions and overall employee supervision (hiring, training, and evaluation) of health and counseling staff members;
  • Maintain current knowledge of and ensure Center compliance with Federal, State and Local licensing requirements;
  • Manage the budget, payroll and contracts pertaining to the Wellness Center;
  • Collaborate with campus offices and resources regarding any issues that may affect the physical/psychological welfare of students;
  • Support and ensure delivery of wellness education and outreach efforts on campus including programming and events, the Center web site, and brochures and publications;
  • Other duties as assigned.

Minimum Requirements:

  • Master’s degree in Health Care Administration
  • 3-5 years related work experience, supervision of health care personnel
  • Community health or public health background preferred
  • Experience working with traditional age college students preferred
  • Knowledge of physical and psychological needs of traditional college-aged student
  • Excellent written and verbal communication skills
  • Excellent organizational skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: wellnesssearch@nec.edu

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Pathways Administrative Assistant

This position provides administrative assistance to Pathways-Academic Success Services and the Associate Dean of Academic Services.

Duties & Responsibilities:

  • Assist the Directors of Pathways- Academic Success Services and the Associate Dean of Academic Services in the day-to-day administration of  Pathways-Academic Success Services;
  • Interact with faculty, staff, students and families regarding sensitive information related to advising, academics, academic support, tutoring, mentoring, PASS programs, disability services and career and life planning issues, as well as other student issues;
  • Coordinate Pathways budgeting (e.g., creating POs, tracking shipments and payments, Check Requests, Reimbursement Requests, etc.);
  • Coordinate mailings associated with pre-registration, retention initiatives, recruitment, NEWS Indicators, mid-semester grades, academic sanctions, student absences, Pathways events, advising, Career and Life planning events, Mentoring programming, PASS students, tutoring, new student registration, etc.;
  • Produce and update all materials for distribution by Pathways-Academic Support Services events and general operations (e.g., lists, letters, transcripts, notices, posters, flyers, etc.);
  • Assist with collection of information regarding student outreach using a variety of tools including direct contact with faculty, staff, mentors, tutors and other employees;
  • Hire and supervise work study students;
  • Provide accurate information regarding Pathways and College policies and procedures;
  • Aid in College wide retention efforts which promote retention through student academic success and student engagement within the NEC community;
  • Greet and welcome all visitors to Pathways;
  • Other duties as assigned.

Minimum Requirements:

  • Associate’s degree (Bachelor’s degree preferred)
  • 1-3 years in administrative support
  • Excellent communication skills
  • Proficient with MS Office products
  • Demonstrated ability to efficiently multitask and prioritize
  • Detail-oriented
  • Proficient with Banner software skills (Highly Preferred)

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: adminasstsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Senior Financial Aid Counselor

This senior position supports the Office of Student Financial Services by providing information about student accounts, financial aid and payment options to prospective and current students and their families. The position also performs federal and institutional needs analysis and awards federal Title IV funds to a caseload of students according to federal and institutional guidelines. In addition, s/he will be responsible for answering financial aid regulation questions from Financial Aid Counselors as a technical advisor within the office.

Duties and Responsibilities:

  • Act as technical lead to other Student Financial Service staff regarding financial aid regulations, including but not limited to: verifications, R2T4 calculations, professional judgments;
  • Perform federal and institutional needs analysis, verify accuracy of information submitted on the FAFSA ; award federal Title IV funds and institutional aid to eligible students;
  • Perform high quality student service in the SFS office and at Campus events including, but not limited to, counseling students and parents on various financial aid options, budgeting, debt management and other issues relating to financing higher education;
  • Execute Return to Title IV procedures for federal aid recipients who withdraw within a given term;
  • Administer the college’s federal and institutional work study program;
  • Other duties as assigned.

Requirements:

  • Bachelor’s degree in Business or related field (Master’s degree preferred)
  • 3-5 years financial aid experience
  • Banner database experience a plus
  • Strong customer service skills
  • Strong knowledge of financial aid regulations
  • Ability to multi-task and work in a time sensitive environment
  • Strong Microsoft Office skills

To Apply:

Email a cover letter, resume, and list of three references (names and contact information) to seniorsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top