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Staff Openings

 

 

Accountant II

The primary objective of this position is to apply Generally Accepted Accounting Principles (GAAP) guidelines in maintaining complex financial accounts for the College. The accounts are multi-fund, organization and revenue source. The position is instrumental in resolving nonstandard accounting transactions and independently initiating appropriate corrections into the accounting system and works closely with the Controller/Director of Administration on monthly reporting and special projects.

Duties & Responsibilities:

  • Apply accounting theory to account for revenues, expenditures, transfers, accounts payable in accordance with GAAP/GASB to ensure accurate reporting of college operations;
  • Prepare monthly revenue and expense projections and assist in the preparation of monthly financial statements;
  • Review AP vendor disbursements for accuracy;
  • Oversee federal compliance for sponsored projects, including but not limited to the INBRE program;
  • Reconcile Service Provider invoices including revenue and financial aid, and initiate corrective actions;
  • Oversee Fixed Asset management, to include maintaining FAS system, tracking assets, reconciliation and monthly fixed asset roll forward;
  • Ensure that Office of Advancement contributions are accounted for in accordance with GAAP
  • Reconcile and analyze payroll for the College, including monthly payroll projections;
  • Monitor budget balances, identify issues, and formulate necessary corrective action to prevent over spending;
  • Assist with year-end and audit procedures;
  • Formulate and recommend process changes through evaluation, analysis and application of accounting theory;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree in accounting or related field (Master’s degree preferred)
  • 3-5 years of relevant experience
  • Banner experience preferred
  • CPA, CMA a plus
  • Advanced Microsoft office knowledge
  • Strong attention to detail
  • Strong verbal, written and communication skills
  • Strong background in computer based processes

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: acctsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

 

 

 

Administrative Assistant to Senior Vice President/CFO

This position provides direct administrative support to the Senior Vice President (VP), including the primary objectives of assisting the Senior VP in his/her daily work to make certain that identified priorities are addressed in a timely fashion and helping to ensure that use of the Senior VP’s time is focused on critical, strategic issues.

Duties & Responsibilities:

  • Provide direct administrative support to Senior Vice President including but not limited to: maintaining the Senior VP’s calendar and schedule, organizing travel plans, opening, sorting and prioritizing incoming mail, filing, answering the phone, generating letters/memos and preparing correspondence;
  • Prepare and distribute agenda and other materials including taking minutes for meetings called by or staffed by the Senior VP (e.g., Trustee meetings, Budget Advisory Committee);
  • Support Senior VP with special projects (e.g., gathering background information, researching issues, preparing executive summaries, reports,  and other materials, coordinating with other departments to secure materials requested);
  • Support Senior VP with  budget requests, allocations, and documentation;
  • Coordinate the submissions of data and/or materials/collections to ensure compliance and documentation related to federal, state, and regional regulatory reporting requirements, including various compliance reporting (working with the CFO;
  • Assist in the coordination of the annual A-133, 403(b) and financial audit;
  • Coordinate scheduling of outside vendor work to ensure efficient use of resources (e.g., phone and data lines);
  • Handle confidential matters for the Senior VP, as requested, including interactions with departments within the Finance and Administration division and throughout the College;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s Degree
  • 2-3 years relevant clerical and administrative experience in administrative assistant role
  • Experience  in a higher education setting (preferred)
  • Experience in administrative and personnel management, strategic data management, project planning and management,  and  budget planning and management
  • Excellent written/verbal communication skills
  • Keen attention to detail
  • General understanding of accounting terminology
  • Strong computer skills: Proficient in MS Office products (Microsoft Word, PowerPoint, and Excel); Banner skills preferred
  • Excellent organizational and prioritization skills, with the ability to balance multiple issues and projects in a fast paced environment
  • Ability to work independently
  • Sensitivity and discretion with regard to confidential information
  • Ability to interact positively with a wide range of key constituents
  • Punctuality

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: svpsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

 

 

Associate Director of The Opportunity Fund

This position actively identifies, cultivates, solicits and stewards a portfolio of annual giving prospects, including alumni, parents, and friends of the College, to attain The Opportunity Fund goal.

Duties & Responsibilities:

  • Actively identify, cultivate, solicit and steward a portfolio of annual giving prospects, including alumni, parents, and friends of the College;
  • Develop and operationalize The Opportunity Fund marketing plan including direct mail, phonathon, social media, and electronic fundraising campaigns;
  • Manage the Phonathon program/ operations including student worker recruitment, training, goal setting and reporting;
  • Develop and manage communication and solicitation plan for constituent segments (e.g., parents, young alumni, graduate programs alumni);
  • Assist with NEC Golf Classic and Alumni & Family Weekend;
  • Assist with the Capital Campaign and Founders Society in identifying and stewarding donors;
  • Use the database effectively to extract data and provide useful reports to Advancement team and senior administration as needed;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree
  • 3-5 years development/fundraising experience
  • Experience in scheduling, making, and closing personal giving solicitations
  • Experience supervising phonathon
  • Ability to develop and maintain strong working relationships
  • Ability to travel, primarily by car
  • Excellent written and verbal communication and interpersonal skills
  • Proficient in MS Office products, specifically Word and Excel;
  • Familiarity with Banner or other Advancement database (preferred)

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: associatesearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Campus Safety Dispatcher

Reporting to the Lead Dispatcher, This position provides for the safety and well being of students, faculty, staff and property by supplementing the efforts of Campus Safety officers.  This position operates the Communications Center of the Campus Safety department, including answering telephones, two-way radios and campus Blue Phones in oftentimes stressful situations.

Duties and Responsibilities

  • Function in a multitask environment and answer routine, business and emergency phone calls from a multi-line phone(s);
  • Answer routine and emergency radio traffic by communicating with officers, other departments and outside agencies;
  • Run Microsoft-based database applications to log all dispatch information & access computerized campus information to assist officer’s field efforts (e.g., campus motor vehicle records, student social records);
  • Document activities/ actions of Campus Safety officers, including building opening and closing times, safety transports and escorts, building let-ins and other Campus Safety services;
  • Monitor campus alarm systems and direct officers’ response;
  • Notify local police and fire officials when necessary & monitor police/fire department scanner for activity occurring in local area;
  • Serve as a receptionist/resource person for walk-ins needing information, directions or other types of customer service;
  • Other duties as assigned.

Requirements

  • High school diploma or GED
  • 1 year experience preferred, not required
  • Proficient with Microsoft Office products
  • Excellent interpersonal and communication skills
  • Ability to maintain confidential information
  • Ability to handle multiple, simultaneous responsibilities
  • Availability to work flexible shifts and hours

To Apply

Submit a cover letter, resume, list of three references (names and contact information) and e-mail it to: dispsearch@nec.edu.

Review of application materials will begin immediately and will continue until the position is filled.   Top

 

 

Enrollment Operations and Systems Manager

This position is responsible for managing the database for undergraduate admission, executing both incoming and outgoing communication with prospective students, generating reports, and integrating processes and data flow to help the College achieve enrollment objectives.

Duties & Responsibilities:

  • Serve as a member of the enrollment team with direct input and responsibility for recruitment and enrollment goals;
  • Assist in data driven decisions by creating weekly funnel reports and a variety of standard and custom reports;
  • Coordinate mailings (print and email) to prospective students and other constituents;
  • Serve as the primary manager and internal trainer for the Customer Relationship Management (CRM) system and the document management system.
  • Work with external vendors for the exchange of prospective student data for student recruitment;
  • Work with College IT staff on the integration of data between Ellucian Banner and the CRM system;
  • Train admission staff members on the efficient usage of these systems as student recruitment tools; and interacts with other departments on campus to facilitate efficient processes for admission and enrollment;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree
  • Three to five years of related experience, preferably in an admissions setting
  • 3+ year(s) of  supervisory experience
  • Demonstrated experience with enrollment information systems (preferably including CRM experience) and electronic file management, supervision and management
  • Knowledge of Argos (or similar database reporting tool)
  • Excellent analytical, communication, and problem-solving skills
  • High level of initiative and ability to work independently
  • Strong teamwork and interpersonal skills
  • Proficient in MSOffice products including Word, Excel

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: admissionsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Head Field Hockey Coach/Sports Information Assistant

This position effectively organizes and instructs all phases of a competitive Division III varsity athletic program, which includes coaching, recruiting, retention, budget management, administrative duties, and ensuring that the program operates within the spirit and intent of NCAA and league/ conference rules and regulations.  In addition, this position works with the college’s Director of Sports Information to manage sports information needs and projects for the Department of Athletics.

Duties & Responsibilities:

  • Recruit student athletes. Contact and visit high schools, tournaments, showcases and summer camps; evaluate athletic performance and potential; meet with students, parents, coaches, guidance counselors to discuss the NEC athletic and academic programs; do background research on students to assess likelihood of succeeding academically and socially at NEC, in addition to athletically; coordinate recruitment efforts with admissions office;
  • Mentor students-athletes to augment and sustain retention rates, in addition to serving as a leader in the transformative education process. Interact with students and assist in their growth and development; effectively support team and departmental discipline procedures; provide appropriate academic support and counseling; assist in career counseling of individual student-athletes;
  • Prepare teams for competition. Select, prepare and direct athletic teams for practices and games, including assessing opposing teams; utilize knowledge of exercise science to ensure proper physical readiness of team members;
  • Assist in carrying out various administrative functions in the department as assigned. Supervise part-time, volunteer and student employees; oversee home event management as necessary; manage game scheduling; stay current on relevant NEC, conference and NCAA rules and enforce the spirit, as well as the letter of those rules;
  • Assist in the fiscal management of the athletic team(s) coached. Participate in team budget preparation; manage cash and receipts for team travel; set budget for training trips; oversee fund raising necessary to supplement sport budget; follow NEC guidelines for fiscal procedures;
  • Assist the Director of Sports Information in all areas pertaining to the publicity and promotion of New England College’s athletic program, including serving as the primary game‐day contact for selected sports (e.g., compiling in-game statistics, writing game recaps, updating media outlets, website maintenance and use of social media platforms).
  • Serve as active member of the department and NEC community. Initiate and participate in various community service activities; attend department meetings; actively pursue opportunities to serve NEC in areas outside the athletic department; develop and implement department public relations in conjunction with the sports information director;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree (Master’s preferred)
  • 2 – 4 years of college-level playing experience
  • 1 or more years of high school, club and/or college coaching experience
  • Flexibility to work between academic year calendars for recruiting and pre-season planning.
  • Flexible hours including evenings and weekends

 To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: FHCOACHsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Pathways Administrative Assistant

This position provides administrative assistance to Pathways-Academic Success Services and the Associate Dean of Academic Services.

Duties & Responsibilities:

  • Assist the Directors of Pathways- Academic Success Services and the Associate Dean of Academic Services in the day-to-day administration of  Pathways-Academic Success Services;
  • Interact with faculty, staff, students and families regarding sensitive information related to advising, academics, academic support, tutoring, mentoring, PASS programs, disability services and career and life planning issues, as well as other student issues;
  • Coordinate Pathways budgeting (e.g., creating POs, tracking shipments and payments, Check Requests, Reimbursement Requests, etc.);
  • Coordinate mailings associated with pre-registration, retention initiatives, recruitment, NEWS Indicators, mid-semester grades, academic sanctions, student absences, Pathways events, advising, Career and Life planning events, Mentoring programming, PASS students, tutoring, new student registration, etc.;
  • Produce and update all materials for distribution by Pathways-Academic Support Services events and general operations (e.g., lists, letters, transcripts, notices, posters, flyers, etc.);
  • Assist with collection of information regarding student outreach using a variety of tools including direct contact with faculty, staff, mentors, tutors and other employees;
  • Hire and supervise work study students;
  • Provide accurate information regarding Pathways and College policies and procedures;
  • Aid in College wide retention efforts which promote retention through student academic success and student engagement within the NEC community;
  • Greet and welcome all visitors to Pathways;
  • Other duties as assigned.

Minimum Requirements:

  • Associate’s degree (Bachelor’s degree preferred)
  • 1-3 years in administrative support
  • Excellent communication skills
  • Proficient with MS Office products
  • Demonstrated ability to efficiently multitask and prioritize
  • Detail-oriented
  • Proficient with Banner software skills (Highly Preferred)

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: adminasstsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Professional Tutor

Part-time, Temporary positions (November 2014 – May 2015)

  • Writing Tutor: Twelve (12) hours per week (Sunday, Monday, and Thursday nights from 4-8pm)
  • Accounting Tutor: Four (4) hours per week (one evening from 4-8pm or 5-9pm OR Sunday between 4-8pm)

Serving as an academic tutor for the Pathways-Tutoring Center, this position provides one-on-one and small group, scheduled, and drop-in tutoring sessions to all student populations at New England College. The Professional Tutor works with students, faculty members, Pathways staff, Librarians, Mentors, and other members of the New England College community.

Duties & Responsibilities:

  • Provide day-to-day academic support to all student populations at NEC, including students with learning disabilities and students for whom English is not their primary language;
  • Provide general tutoring in such areas as writing development, time-management, study techniques, testing-taking strategies, and goal-setting processes, as well as subject tutoring in the academic disciplines;
  • Promote definable learning strategies which promote academic success and independent learning;
  • Tutor in a variety of settings, including individual, group, drop-in, class-visitation, online, and workshops to all student populations at New England College;
  • Aid in college-wide efforts to promote retention through student academic success and student engagement within the NEC community;
  • Assist with training and overseeing peer (student) tutors;
  • Engage in ongoing training and professional development opportunities;
  • Operate according to established “systems,” general policies and procedures within the Pathways-Tutoring Center and the umbrella of the Pathways-Academic Success Services;
  • Promote and provide additional services within the Pathways-Tutoring Center and the Pathways-Academic Success Services, as well as within the College at large as assigned by Lead Professional Tutor;
  • Other duties, as assigned.

Minimum Requirements:

  • Bachelor’s degree in related field(Master’s preferred)
  • 2-3 years of experience:
    • Teaching diverse student populations
    • Teaching with expertise in one or more academic subject areas
    • Working with students with learning differences
    • Working with ESL students
    • Academic counseling/ mentoring/ coaching/ training/ advising
  • Strong reading, writing, editing, and proofreading skills
  • Knowledge of learning strategies, study skills, and effective academic achievement strategies
  • Excellent interpersonal and communication skills
  • Supervisory skills
  • Library research skills (preferred)

To Apply:

Email a cover letter, resume, and list of three references (names and contact information) to: Tutorsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

 

Senior Financial Aid Counselor

This senior position supports the Office of Student Financial Services by providing information about student accounts, financial aid and payment options to prospective and current students and their families. The position also performs federal and institutional needs analysis and awards federal Title IV funds to a caseload of students according to federal and institutional guidelines. In addition, s/he will be responsible for answering financial aid regulation questions from Financial Aid Counselors as a technical advisor within the office.

Duties and Responsibilities:

  • Act as technical lead to other Student Financial Service staff regarding financial aid regulations, including but not limited to: verifications, R2T4 calculations, professional judgments;
  • Perform federal and institutional needs analysis, verify accuracy of information submitted on the FAFSA ; award federal Title IV funds and institutional aid to eligible students;
  • Perform high quality student service in the SFS office and at Campus events including, but not limited to, counseling students and parents on various financial aid options, budgeting, debt management and other issues relating to financing higher education;
  • Execute Return to Title IV procedures for federal aid recipients who withdraw within a given term;
  • Administer the college’s federal and institutional work study program;
  • Other duties as assigned.

Requirements:

  • Bachelor’s degree in Business or related field (Master’s degree preferred)
  • 3-5 years financial aid experience
  • Banner database experience a plus
  • Strong customer service skills
  • Strong knowledge of financial aid regulations
  • Ability to multi-task and work in a time sensitive environment
  • Strong Microsoft Office skills

To Apply:

Email a cover letter, resume, and list of three references (names and contact information) to seniorsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.   Top

 

Transcript Evaluation Coordinator

Reporting to the Registrar, this position is responsible for administering a comprehensive system of transcript evaluation for students, evaluating transcripts of potential transfer students in all undergraduate programs and graduate programs, interfacing with on- and off-campus stakeholders to help the institution reach transfer enrollment goals.

Duties & Responsibilities:

  • Determine if institutions are accredited; evaluate transfer transcript coursework in undergraduate, online continuing education, and graduate programs (both online and residential) for New England College equivalencies;
  • Work with the academic community to design efficient and effective transfer tools and products;
  • Visit other colleges and develop a comprehensive set of procedures that complement/enhance recruitment efforts for transfer students (e.g. increase equivalencies from colleges, expand web usage as a transfer tool, incorporate program evaluation into transfer process.);
  • Attend on- and off-campus transfer, admissions, and orientation days in conjunction with campus admissions staff and other staff ;
  • Enter course equivalencies of transfer courses into Banner;
  • Provide Transfer Credit forms (TCE)to Admissions (Graduate and Undergraduate);
  • Evaluate Military training for veterans and active duty military;
  • Evaluate international transcripts;
  • Approve courses taken at other institutions by matriculating students enrolled at NEC;
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor’s degree
  • 1-3 years experience in a registrar’s or admission office
  • Banner experience (preferred)

Demonstrated ability to:

  • Accurately evaluate diverse curriculums that exist and appropriately place them within NEC’s curriculum
  • Effectively work with faculty and program directors concerning transfer credit
  • Detect fraudulent transcripts and ‘institutions’
  • Work with students concerning transfer course evaluation
  • Conduct independent research
  • Training design and implementation
  • Policy and procedure development, implementation and evaluation

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: transcriptsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top