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Staff Openings

 

 

 

Administrative Assistant to Academic Affairs (part-time)

This position is part of the administrative support team for Academic Affairs, this position assists in day-to-day operations of the Office of Academic Affairs and his/her assigned Division.

Duties & Responsibilities:

Aid in the ongoing, administrative functioning of Academic Affairs:

  • Perform basic office duties including but not limited to:
    • Phone calls, photocopying, typing minutes, mail/mailing/merges, ordering office supplies, purchase orders, check requests, reimbursement requests;
  • Maintain shared drive folders;
  • Track and electronically file incoming syllabi (cross-referencing with the Course Schedule/Guide for all programs to which the individual is assigned (graduate, undergraduate, BISK, doctorate);
  • Electronically file/keep track of faculty information forms, resumes, Faculty Activities Reports, auditing files, etc.
  • Organize, prepare, and process Student Evaluations for faculty;
  • Monitor and track weekly budget reports;
  • Be proficient in the use of Banner, enter data, and create reports as needed.
  • Work with the faculty, students, & Registrar’s Office re: directed studies, independent studies, internships, petitions; responsible for keeping & updating a spreadsheet with the necessary information;
  • Coordinate with faculty, staff, community members, & students on college wide events and meetings; Other duties as assigned.

Assist the administrative functioning of an assigned Division, by completing the following duties:

  • Work closely with the Associate Dean to:
  • Coordinate and maintain systems for collecting data about the programs in the Division, students, faculty, and other elements that can inform the decision-making process for the Division/Programs/College;
  • Implement programs that support the students in the Division including advising, applying to the major, steps to complete the major, steps to apply for certification (if appropriate), etc.;
  • Maintain information about partnership relationships and the various ways these relationships can be used by the faculty and students in the Division;
  • Identify placement opportunities in partnerships, develop and maintain a database of these opportunities and share these with the faculty to support the immersion program;
  • Maintain a database of adjunct faculty, trainings to support them as faculty at NEC, develop and maintain a space for when they are on campus; provide reach out services to ensure each adjunct faculty member has his/her questions answered and feels supported by the Division/College;

Minimum Requirements:

  • Associate’s degree
  • 1-3 years experience as an administrative assistant
  • Proficient in Microsoft Office products (Excel, Word, Banner)
  • Ability to efficiently multitask and prioritize
  • Excellent communication skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: PTADMASSTsearch@nec.edu.

 

Review of application materials begins immediately and will continue until the position is filled.     Top

 

 

 

 

Administrative Assistant to Student Academic Services

This position provides administrative assistance to Registrar’s Office and the Associate Dean of Student Academic Services.

Duties & Responsibilities:

  • Assist the Associate Dean of Academic Services in the day-to-day administration of the Registrar’s Office, Academic Advising, Mentoring, and Tutoring;
  • Provide front line support for students, faculty, staff, and families interacting with the Registrar’s Office and Student Academic Services through in person, phone and e-mail communication;
  • Interact with faculty, staff, students and families regarding sensitive information related to advising, academics, academic support, tutoring, mentoring, registration and degree evaluations, as well as other student issues;
  • Process student registrations, transcript requests, enrollment verification and update student information;
  • Provide accurate information regarding Pathways and College policies and procedures;
  • Coordinate budgeting including supply orders (e.g., creating POs, tracking shipments and payments, Check Requests, Reimbursement Requests, etc.);
  • Coordinate mailings and communication associated with registration, transcript request, recruitment and retention initiatives academic sanctions, event planning  , degree completion, etc.;
  • Produce and update materials for distribution associated with departmental events and general operations (e.g., lists, letters, transcripts, notices, posters, flyers, etc.);
  • Supervise work study students;

Minimum Requirements:

  • Associate’s degree (Bachelor’s preferred)
  • 1-3 years of experience as an administrative assistant
  • Excellent communication skills
  • Proficient with MS Office products
  • Demonstrated ability to efficiently multitask and prioritize
  • Detail-oriented
  • Proficient with Banner software skills (Highly Preferred)

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: ADMREGISTRARsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.      Top

 

 

Director of Academic Advising

The Director of Academic Advising provides leadership and direction for the colleges advising program. Specifically, the director assigns advisors, trains advisors, and directs support staff regarding advising issues. This position is responsible for ensuring that the college appropriately defines academic advising and delivers this service at a consistently high level.

Duties & Responsibilities:

  • Coordinate and direct Academic Advising Services and systems (Pathways-Advising and Faculty Advising) at New England College;
  • Advise students on course and major selection, college policies, transition and transfer processes, individualized major development, and enhancing academic experiences and skills. Provide accurate information regarding courses of instruction, resources and college policies and procedures to internal and external constituencies;
  • Provide necessary training and support materials for faculty and staff about academic advising and advising resources;
  • Prepare and deliver workshops and resources for faculty, staff and students in areas related to Academic Advising including group advising, collaboration with departments and faculty advisors, first year programming, advising services, etc.
  • Ensure electronic advising resources (Agilegrad, Banner, Web, etc.) are up to date and accurate;
  • Work closely with faculty advisors and departmental colleagues to provide seamless advising for students throughout their time at NEC;
  • In collaboration with Academic Deans and the Registrar’s Office, assess the level of service provided by the college and develop programs and activities to continually enhance and improve advising at NEC;
  • Aid in College wide retention efforts which promote student academic success and student engagement within the NEC community;
  • Oversee the re-admittance process including contacting former students, screening prospective readmits, and facilitating their reentry to NEC;
  • Coordinate the withdrawal process for students including exit interviews, withdrawal notifications, analysis of data for trends impacting retention;
  • Prepare reports related to academic advising, including but not limited to markers of academic success and retention, pre-registered students, advising loads, etc.;
  • Organize the delivery of information to faculty regarding advising and students including class attendance, mid-term progress, student absences, etc.;

 Minimum Requirements:

  • Master’s degree required.
  • 3-5 year experience in the advising field
  • 3-5 years supervisory experience required
  • Teaching experience in higher education preferred.
  • Strong Microsoft Office Suite, and SCT Banner knowledge
  • Program management skills;
  • Excellent knowledge of academic advising,
  • Excellent verbal, written, and organizational skills.
  • Interpersonal skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: DIRADVISINGsearch@nec.edu.

 

Review of application materials begins immediately and will continue until the position is filled.       Top

 

 

Director of Athletics

The Athletic Director will lead a varsity athletic program with 19 sports for men and women, as well as the club and recreational sport programs.  The Athletic Director is responsible for maintaining the quality and integrity of athletic programs; supervision of coaching and athletic support staff, managing fiscal resources of the department, coordinating recruitment and program promotion, ensuring compliance with NCAA, North Atlantic Conference, and campus policies, supervising the operation and maintenance of the athletic facilities, and providing leadership for capital planning and improvements.

Duties & Responsibilities:

  • Plan, administer and implement goals, policies and procedures;
  • Supervise coaches and support staff; hire, train, and evaluate, including game officials;
  • Prepare and monitor annual budget;
  • Plan, direct and oversee scheduling for games, events, travel, equip. purchases and maintenance; maintain quality, safe facilities;
  • Represent and promote athletic department: recruit prospective students, participate in fundraising;
  • Plan, implement and support departmental programs;
  • Keep current on development in higher education athletics, specifically Division III;
  • Represent NEC at off-campus association meetings and events (NCAA, ECAC, North Atlantic Conference);
  • Maintain the quality and integrity of athletic programs;

Minimum Requirements:

  • Bachelors degree in Phys. Ed, Sports Admin or related field, Masters degree desirable
  • 5-7 yrs of relevant teaching, coaching and admin. experience at the college level
  • Combination of comparable knowledge and skills
  • Experience with the operations of an intercollegiate sports program
  • Experience with NCAA Division III philosophy
  • Flexible hours including evenings and weekends; some off-campus travel
  • Excellent planning, organizational and verbal/written reporting/communication skills
  • Ability to interact/communicate with various internal/external associates including: students, athletes, staff, parents, professional colleagues

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: ATHLETICsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.      Top

 

 

 

Director of Student Diversity Services and Inclusion

The Director of Student Diversity and Inclusion provides leadership in developing and implements a range diversity and inclusion initiatives for New England College’s community. Design and deliver participatory workshops and events for students, faculty and staff at the College in order to support our efforts of diversity and inclusion for individuals and groups at New England College. Act as a resource for individual students, student clubs and organizations and academic programs.

Duties & Responsibilities:

  • Assist in developing non-curricular components that support students from diverse backgrounds in the development of civic responsibilities as well as engagement with the natural environment, thus aiding them in their transitioning to the academic and social life in a new environment;
  • Develop and provide event programming (including at night and on weekends)  directed towards the cultural acclimation and integration of international students as well as students from diverse ethnic, national, and cultural backgrounds;
  • Serve as consultant to staff, faculty and administrators on a broad range of strategies, opportunities and initiatives that will further diversity and inclusion within the NEC community;
  • Provide direct support to student populations at NEC, including first generation college students as well as students from economically disadvantaged backgrounds and non-native speakers of English;
  • Provide direct support to student clubs and organizations;
  • Aid in College-wide efforts which promote retention through student academic success and student engagement within the NEC community;
  • Create programming and training opportunities for students, faculty and staff around college’s core value of diversity;
  • Collaborate across disciplinary divisions and work with groups with different and potentially divergent constituencies to address issues of inclusion and diversity on campus;
  • Submit reports and serve as a member and/or chair of college-wide committees and student success initiatives;
  • Effectively and efficiently manage budgets;

Minimum Requirements:

  • Master’s degree in higher education administration, leadership, student development, psychology, or other related field; In lieu of the Master’s degree, combination of Bachelor’s degree and exceptional experience may suffice;
  • Two years’ experience working in student life in higher education preferred, successful experience with college-aged individuals required;
  • Working with linguistic and culturally diverse audiences, to include economically disadvantaged adults and non-native speakers of the English language;
  • Experience in diversity education, working understanding of current issues and trends in the area of student diversity and inclusion ;
  • Knowledge of college and university curriculum requirements and policies;
  • A high degree of personal integrity and ethics; ability to interpret group dynamics, use humor and build consensus; excellent communication skills;
  • Excellent interpersonal skills, including the proven ability to establish rapport and credibility with a wide-range of constituencies;
  • Ability to be self-directed and to manage time efficiently; and
  • Must be willing to work a flexible schedule to meet the needs of the students.

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: ESLsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.     Top

 

 

Director of Human Resources

This position is responsible for the planning, implementing, administration, monitoring, and evaluation of the specific functions, programs and services of the HR office including recruiting, employee relations, training, and HR policies and procedures.

Duties & Responsibilities:

  • Maintain and update employee records, and ensure compliance with State and Federal Laws and Regulations;
  • Manage the recruiting and hiring process, including assisting the hiring manager in the hiring process, preparation of employment advertising, and the timely collection of new hire paperwork, including follow up with employees on missing items;
  • Provides support in recruiting, screening, and hiring the best qualified faculty, management personnel, and staff. Identifies and implements strategies to recruit and retain a diverse workforce;
  • Conduct interviews, including, but not limited to, candidates for open positions, new hire check-in’s, and exit interviews for employees separating employment;
  • Design and conduct new hire orientations, including working directly with supervisors to ensure a smooth transition for new hire and the department;
  • Design and implement Diversity Training for Faculty and Staff, work with Managers when Diversity issues arise;
  • Develop, review, approve or maintain organizational charts and job descriptions;
  • Develop and maintain performance review process, including training of supervisors and employees;
  • Training and organizational development;
  • Develop, review, and make recommendations of policies and procedures, to ensure that the College is following all personnel policies and procedures, and compliance with state and federal labor laws;
  • Preparation of various reports, including IPEDS, NEASC and other labor related reporting;
  • Builds and maintains productive working environment between administrators, faculty, staff, and the community in a diverse, multicultural environment;
  • Updates and streamlines HR systems and processes, and benchmarks HR related data;
  • Provides advice and assistance regarding evaluation of employee performance and employee relations issues;
  • Analyzes workforce classification and compensation, assesses the competitiveness of compensation practices, and makes recommendations to align classifications and salaries with system-wide benchmarks and market data;
  • Ensures that training and organizational development programs are provided to meet the professional development needs of faculty and staff, as well as the institution;
  • Establishes and maintains productive working relationships with administrators, faculty, staff, and the community in a diverse, multicultural environment;

 Minimum Requirements:

  • Bachelors degree in Human Resources or equivalent
  • Masters degree preferred
  • PHR certification (preferred)
  • 7-10 years in Human Resource Management
  • Higher education experience preferred
  • Supervisory experience
  • Strong time management skills;
  • Ability to adapt to constant changes in priorities and tasks;
  • Strong attention to detail;
  • Strong verbal, written and communication skills;
  • Maintain a working knowledge of changes to state and federal labor laws.
  • Strong computer skills required, Microsoft office products experience mandatory

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: HRsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.     Top

 

 

 

 Dispatcher

Reporting to the Lead Dispatcher, This position provides for the safety and well being of students, faculty, staff and property by supplementing the efforts of Campus Safety officers.  This position operates the Communications Center of the Campus Safety department, including answering telephones, two-way radios and campus Blue Phones in oftentimes stressful situations.

Duties and Responsibilities

  • Function in a multitask environment and answer routine, business and emergency phone calls from a multi-line phone(s);
  • Answer routine and emergency radio traffic by communicating with officers, other departments and outside agencies;
  • Run Microsoft-based database applications to log all dispatch information & access computerized campus information to assist officer’s field efforts (e.g., campus motor vehicle records, student social records);
  • Document activities/ actions of Campus Safety officers, including building opening and closing times, safety transports and escorts, building let-ins and other Campus Safety services;
  • Monitor campus alarm systems and direct officers’ response;
  • Notify local police and fire officials when necessary & monitor police/fire department scanner for activity occurring in local area;
  • Serve as a receptionist/resource person for walk-ins needing information, directions or other types of customer service;

Requirements

  • High school diploma or GED
  • 1 year experience preferred, not required
  • Proficient with Microsoft Office products
  • Excellent interpersonal and communication skills
  • Ability to maintain confidential information
  • Ability to handle multiple, simultaneous responsibilities
  • Availability to work flexible shifts and hours

To Apply

Submit a cover letter, resume, list of three references (names and contact information) and e-mail it to: dispsearch@nec.edu.

Review of application materials will begin immediately and will continue until the position is filled.    Top

 

 

Financial Aid Counselor

This position supports the Office of Student Financial Services by providing information about student accounts, financial aid and payment options to prospective and current students and their families.  The position also performs federal and institutional needs analysis and awards federal Title IV funds to a caseload of students according to federal and institutional guidelines.

 Duties & Responsibilities:

  • Perform federal and institutional needs analysis, verify accuracy of information submitted on the FAFSA ; award federal Title IV funds and institutional aid to eligible students;
  • Maintain a working knowledge of federal financial aid regulations and related office policies and procedures.
  • Perform high quality student service in the SFS office and at Campus events including, but not limited to, counseling students and parents on various financial aid options, budgeting, debt management and other issues relating to financing higher education;
  • Execute Return to Lender procedures for all federal aid recipients who withdraw within a given term;
  • Administer or back-up the Work Study Program

Minimum Requirements:

  • Associate’s degree in Business or related field
  • 1-3 years Financial Aid experience
  • Strong customer service skills
  • Knowledge of Financial Aid regulations
  • Multi-task and ability to work in a time sensitive environment

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: FACsearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.      Top

 

 

 

Online Communications Associate

This position monitors and maintains updated content on the College’s website and social media outlets.  In addition, the Associate works collaboratively with key constituents to ensure timely content development/delivery, provide technological assistance and training and provide support with time-sensitive communication issues and/or special projects.

Duties & Responsibilities:

  • Assist with maintenance of the college’s website to keep web content current and accurate:
  • Work with constituents to post up-to-date content (e.g., obtain images/raw data/ other materials needed to build out pages for the website, locate appropriate web placements)
  • Ensure timely content delivery and quality control of published information (i.e., consistency and compliance with style/content guidelines and brand strategies)
  • Update and create new imagery
  • Propose search engine optimization with key words and strategic placement
  • On a monthly basis, analyze and report usage data on Google analytics, organize and interpret findings and make recommendations for appropriate next steps
  • Assist in managing standards and training NEC’s content developers,
  • Stay apprised of best practices in higher ed and general marketplace and share with Communications team
  • Coordinate the College’s social media presence to promote New England College, its people and its mission and continually expand audience engagement:
  • Referencing NEC’s structured editorial calendar, create and post social media content for various constituencies/ affinity groups on NEC social channels (e.g., Twitter, Facebook, YouTube, Pinterest,  Instagram);
  • Monitor social media posts and identify opportunities/ cautions
  • Use effective tools to analyze performance of College’s social media and related campaigns and report results to Communications team;
  • Monitor and continually expand expertise in social media practices and technologies
  • Work collaboratively with key constituents to ensure efficient content procurement, provide technological assistance and training where needed.
  • Provide support with time-sensitive communication issues (closings, crisis, etc.), as needed;
  • Assist with vendor relationship management, as directed;
  • Assist with special projects including major annual events (Convocation, Founders Day, Commencement);

Minimum Requirements:

  • Bachelor’s degree
  • 5+ years’ experience in communications, marketing or related field
  • Experience with web content management and other electronic media (WordPress preferred)
  • Higher education experience (preferred)
  • Experience using web tools and software for analyzing and improving social media & digital performance.
  • Firm understanding of web technologies and applications, including social networking, social media tools, and current communication trends
  • Proven ability to work in a fast-paced environment and multi-task effectively
  • Proficient with MS Office, social media platforms, Adobe Creative Suite (or comparable desktop publishing program) and online content management systems
  • Strong time management, organization, and project management skills
  • Excellent communication skills and ability to communicate with discretion, diplomacy and tact.
  • Ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization.

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: COMMUNICATIONsearch@nec.edu.

 

Review of application materials begins immediately and will continue until the position is filled.       Top

 

 

 

Reference and Instruction Librarian (part-time, 10 month position)

The Reference and Instruction Librarian will provide full reference and information literacy instruction during scheduled hours and work on assigned projects in the areas of reference services, circulation, administration, and collection maintenance and development. In addition, this position provides one on one and group instruction for students and faculty in research and information skills

 Duties & Responsibilities:

  • Provide one on one and group instruction for information literacy skills, works closely with teaching faculty to provide appropriate instruction to students;
  • Assist library patrons at the Reference Desk by answering specific information requests and guiding users in the effective use of a broad range of information resources, both print and online;
  • Keep current with new resources as they are added to the collection or to which access has been provided;
  • Serve as back-u to circulation area, must be aware and help answer phones, check out materials, etc when appropriate;
  • Know library policies and procedures, accurately interpret them and clearly communicates policies to patrons and staff as necessary;
  • Contribute to library strategic planning activities;
  • Participate in library, college and professional committee activities to work effectively with colleagues and the greater community to advance the mission of the library and college.

Minimum Requirements:

  • MLS from a ALA accredited program
  • 1-2 years relevant experience preferred
  • Excellent skills with a variety of computer systems-ILS experience
  • Excellent communication and organizational skills
  • Must be able to work independently
  • Ability to function in a multi-tasking environment
  • Effective training/teaching skills in group and one on one settings.
  • Ability and willingness to work in a team environment

 To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: Ref&InstructLibSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.         Top