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Staff Openings

 

 

Administrative Assistant to the Arts & Humanities Division (Part-Time)

This part-time position provides administrative support to the Associate Dean of Arts & Humanities and the Division as part of the administrative support team for Academic Affairs.

Duties & Responsibilities:

  • Perform basic office duties such as but not limited to:
  • Provide general office support such as greeting and directing faculty/students and visitors;
  • Establish and maintain shared drive folders;
  • Organize and manage academic records for faculty and adjunct instructors;
  • Coordinate searches when applicable;
  • Responsible for electronic and hardcopy of paperwork;
  • Electronically file/keep track of faculty information forms, resumes, Faculty Activities Reports, auditing files, etc.
  • Monitor and track weekly budget reports;
  • Enter data in Banner and create reports as needed;
  • Coordinate work processes with other departments as necessary;
  • Responsible for keeping and updating spreadsheet information re: directed studies, independent studies, internships, petitions;
  • Provide guidance and support for the division Deans:
  • Handle phone calls, photocopying, typing minutes, mail/mailing/merges, ordering office supplies for the division;
  • Process purchase orders, check requests, reimbursement requests for all the budgets that the divisions oversee;
  • Coordinate and maintain systems for collecting data about the programs in the Division, students, faculty, and other elements that can inform the decision-making process for the Division/Programs/College;
  • Track and electronically file incoming syllabi, cross-referencing with the Course Schedule/Guide for all programs to which the individual is assigned (graduate, undergraduate, BISK, doctorate);
  • Organize, prepare, and process Student Evaluations for faculty;
  • Maintain a database of adjunct faculty, trainings to support them as faculty at NEC, develop and maintain a space for when they are on campus; provide reach out services to ensure each adjunct faculty member has his/her questions answered and feels supported by the Division/College.

Minimum Requirements:

  • Associate’s degree
  • 1-3 years’ relevant clerical and administrative experience
  • Demonstrated ability to work collaboratively and take initiative
  • Proficient in computer skills including but not limited to Microsoft Office (Excel, Word, etc.), Banner
  • Ability to efficiently multitask and prioritize
  • Excellent written/verbal communication skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: AdmAsstAHDivSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.
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Administrative Assistant to the Management and Natural & Social Sciences Division

This position provides administrative support to the Associate Dean of Natural & Social Science and the Division as part of the administrative support team for Academic Affairs.

Duties & Responsibilities:

  • Perform basic office duties such as but not limited to:
  • Provide general office support such as greeting and directing faculty/students and visitors;
  • Establish and maintain shared drive folders;
  • Organize and manage academic records for faculty and adjunct instructors;
  • Coordinate searches when applicable;
  • Responsible for electronic and hardcopy of paperwork;
  • Electronically file/keep track of faculty information forms, resumes, Faculty Activities Reports, auditing files, etc.
  • Monitor and track weekly budget reports;
  • Enter data in Banner and create reports as needed.
  • Responsible for keeping and updating spreadsheet information re: directed studies, independent studies, internships, petitions;
  • Provide guidance and support for the division Deans:
  • Handle phone calls, photocopying, typing minutes, mail/mailing/merges, ordering office supplies for the divisions;
  • Process purchase orders, check requests, reimbursement requests for all the budgets that the divisions oversee;
  • Coordinate and maintain systems for collecting data about the programs in the Division, students, faculty, and other elements that can inform the decision-making process for the Division/Programs/College;
  • Track and electronically file incoming syllabi, cross-referencing with the Course Schedule/Guide for all programs to which the individual is assigned (graduate, undergraduate, BISK, doctorate);
  • Organize, prepare, and process Student Evaluations for faculty;
  • Maintain a database of adjunct faculty, trainings to support them as faculty at NEC, develop and maintain a space for when they are on campus; provide outreach services to ensure each adjunct faculty member has his/her questions answered and feels supported by the Division/College.

Minimum Requirements:

  • Associate’s degree
  • 1-3 years’ relevant clerical and administrative experience
  • Demonstrated ability to work collaboratively and take initiative
  • Proficient in computer skills including but not limited to Microsoft Office (Excel, Word, etc.), Banner
  • Ability to efficiently multitask and prioritize
  • Excellent written/verbal communication skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: AdmAsstMNSSSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.
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Administrative Assistant to the Wellness Center

This position supports the day-to-day operations of the Wellness Center performing a variety of professional and administrative duties including but not limited to filing, answering phones, scheduling appointments for both mental health and medical practitioners, and assisting the Medical Director and Lead Counselor with daily operation of the medical and mental health offices.

Duties & Responsibilities:

  • Administrative support including, but not limited to: greeting visitors, answering phones, office mailings, and appointment scheduling;
  • Assist with budget /financial paperwork including, but not limited to: ordering supplies and submitting purchase orders;
  • Manage student records:
    1. Create/maintain file systems: pulling and re-filing charts for staff, ensuring that client records are kept orderly, current and correctly filed;
    2. Assist in health record compliance: maintain historical records in accordance with compliance regulations;
    3. Monitor incomplete health records and follow-up with notifications, as needed.
  • Maintain wellness center statistics and create reports as directed by leadership;
  • Assist with campus events such as Orientation and International Student Intakes;
  • Work with the International Programs office to assist with medical paperwork and billing questions.

Minimum Requirements:

  • Associate’s degree (Bachelors preferred)
  • 3-5 years’ experience in office and/or administrative support
  • Ability to multi-task in a fast-paced environment and adapt to constant changes in priorities and tasks
  • Excellent verbal/written communication and interpersonal skills
  • Understanding of medical/psychotherapy ethical practice, documentation/ file management, and medical billing
  • MS Office products

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: WellnessAdmSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.
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Associate Director of the Opportunity Fund

Reporting to the Director of Development, this position actively identifies, cultivates, solicits and stewards a portfolio of annual giving prospects, including alumni, parents, and friends of the College, to attain the Annual Fund goal.

Duties & Responsibilities:

  • Actively identifies, cultivates, solicits and stewards a portfolio of annual giving prospects, including alumni, parents, and friends of the College; travel required for visits with alumni;
  • Develops annual giving marketing programs and directs comprehensive direct mail, phonathon, social media, and electronic fundraising campaigns in support of raising unrestricted funds;
  • Manages the phonathon program. Oversees entire operation, including student staff recruitment, training, and goal setting;
  • Develops and manages communication and solicitation plan for graduate alumni giving;
  • Collaborates on marketing plan and management for leadership annual giving;
  • Assists with NEC Golf Classic and Alumni & Family Weekend;
  • Uses the database effectively to extract data and provide useful reports to Advancement team and senior administration as needed;
  • Works collegially and creatively with the other NEC offices.

Minimum Requirements:

  • Bachelor’s degree
  • 3-5 years’ development/fundraising experience
  • Experience supervising phonathon a plus
  • Experience in scheduling, making, and closing personal giving solicitations
  • Ability to develop and maintain strong working relationships
  • Ability to travel, primarily by car
  • Excellent written and verbal communication and interpersonal skills
  • Proficient in Microsoft Word and Excel
  • Familiarity in Banner or other Advancement database preferred

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: AdvancementSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

Director of Campus Safety

To direct and manage the Department of Safety at New England college. Responsible for the enforcement of college policies governing the general safety and security of the college community with a focus on education and prevention.

Duties & Responsibilities:

  • Plan, implement, supervise and evaluate all specific functions and services of a comprehensive campus safety department;
  • Supervise full-time and part-time officers including dispatch staff, including Assistant Director and Lead Officer;
  • Plan and administrate the department operating budget;
  • Administer campus parking and traffic operations program, including issuing parking decals/assignments, and enforcing parking and traffic regulations;
  • Manage college compliance with the U.S. Department of Education Clery Act (Campus Security Policy and Campus Crime Statistics Act), including publication of annual report;
  • Oversee the administration of a campus dispatching/ communication system;
  • Investigate campus policy violations and participate, as needed, in conjunction with the student conduct processes;
  • Promote a collaborative working relationship with the Dean and Directors in the Division of Student Development;
  • Confer regularly with the local law enforcement, rescue/fire personnel, and other community members to plan and coordinate campus emergency responses;
  • Maintain familiarity with Incident Command System (ICS) model and practices;
  • Maintain departmental operating policies and procedures.

Minimum Requirements:

  • Bachelor’s degree in Criminal Justice or related field
  • Master’s degree in related field strongly preferred
  • 7+ years of law enforcement/campus safety services experience
  • 4+ years of supervisory experience
  • Microsoft Office products
  • Excellent communication skills
  • Excellent investigation skills
  • Title IX, Clery Act, and other regulatory compliance

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: DirCampusSafetySearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

Director of Masters in Clinical Mental Health Counseling

Director of Masters in Clinical Mental Health Counseling serves as the academic leader of the MS in Clinical Mental Health Counseling (CMHC) and MS in Human Services (HS) Programs. The Director provides oversight of the Academic programming, Academic Assessment, Accreditation, and Academic services related to CMHC and HS. In addition to this the Director has limited teaching responsibility in graduate and undergraduate programs. The Director reports to the Associate Dean of Natural and Social Sciences and assists faculty members, staff members, and students, by fulfilling the responsibilities as outlined below.

Note: Ph.D. required.

Duties & Responsibilities:

      Management and Communication:

      • Provide leadership and oversight of CMHC and HS programs, including but not limited to ongoing operations, e.g. course scheduling, course development, and adjunct faculty hires;
      • Ensure CMHC and HS program assessment is well designed, occurs regularly, and is utilized in making curricular and programmatic decisions;
      • Assists in the outreach and recruitment associated with the CMHC and HS programs, including responding to prospective students, participating in information fairs, advertising and developing professional cohorts;
      • Meets with students, as needed, to handle student issues; provides academic/career advice to students;
      • Oversees the internship process and student placement, including establishment of Affiliation Agreements at clinical sites, periodic meeting with internship supervisors, meeting with students and internship instructors;
      • Leads the Clinical Mental Health Counseling program in the CACREP accreditation process;
      • Oversees program budget, ensuring that expenses support the outcomes of the program and are controlled; makes budget recommendations to Associate Dean for future budgets;
      • Serves on graduate governance council and committees as appropriate;
      • Develops annual goals for the program and shares those goals with Associate Dean;
      • Works with graduate admissions to support enrollment goals for the program;
      • Remains active in related professional organizations;
      • Works with various members of the NEC community to further the mission of the College.

Minimum Requirements:

      • Doctorate in counselor education or related area
      • Minimum 5 years’ experience as a licensed mental health counselor
      • Experience developing and accessing academic programs
      • Evidence of successful academic planning and implementation, program development and evaluation, and personnel and budget management
      • Evidence of teaching and scholarly or professional attainment
      • Knowledge of faculty development and teaching at graduate and undergraduate levels
      • Knowledge of effective classroom teaching, especially as associated with experiential learning
      • Ability to establish and maintain effective working relationships with faculty, staff, and members of the administration
      • Ability to represent the College effectively to internal and external stakeholders
      • Ability to lead program in seeking and maintaining independent accreditation
      • Strong analytic, writing, communication, and presentation skills

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: DirMCMHCSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.

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Director of Student Involvement

This position is responsible for assisting the Assistant Dean of Student Engagement in all areas of the development of a vibrant student activities and engagement program that aligns with the College’s shared commitments. This includes program development, maintaining an activities calendar, coordinating all orientation programs, and the promotion of other special events throughout the calendar year. Night and weekend hours are required.

Duties & Responsibilities:

  • Oversee the Orientation planning committee and lead the planning, coordinate, and evaluate Orientations programs;
  • Serve as the primary advisor to the Student Entertainment Committee (student programming board), with a focus on creating a comprehensive calendar of activities on nights and weekends throughout the academic year;
  • Oversee daily operations of the Charter Coffeehouse, a seven-day a week, fully operational, student-run facility. This includes supervision of work-study students, coordination of events, maintaining supply inventory and operational budget;
  • Coordinate the Airport Shuttle before and after break periods, as well as the weekly Friday night shuttle to Concord, NH, including supervising and scheduling work study student drivers;
  • Serve as principal advisor to Greek Life. The Advisor is expected to serve both as an advocate and a constructive critic to this student body. The Advisor is expected to meet regularly with Greek Life;
  • Aid in assisting with advising for the Senior Class;
  • Serve as the parent coordinator and build collaboration between families and the institution by creating a monthly communication plan for families, keeping them informed about the happenings at New England College; assist with Alumni & Family Weekend and other family events;
  • Supervise Office of Student Involvement graduate assistants and work study students, including providing guidance, constructive feedback, and oversight of projects and programs;
  • Publicize and promote activities and leadership opportunities within the campus community;
  • Coordinate summer program initiatives for the NEC community.

Minimum Requirements:

  • Bachelor’s degree required (Master’s degree preferred)
  • 2+ years of higher education experience
  • Supervision experience
  • Proficient in Microsoft
  • BANNER experience preferred
  • Highly organized
  • Ability to multitask
  • Knowledge higher education/student development theory
  • Experience working with a college student population

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: DirOSISearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

eDesign Coordinator (Part-Time, Remote)

The eDesign Coordinator manages the online course design review process for online courses at NEC. The Coordinator reviews online course design quality against the eDesign course design rubric and offers concrete suggestions for design improvement. The eDesign Coordinator will provide support from a virtual office, and will work with faculty and staff through email, conference calls, and webinars. The eDesign course design rubric is based on national research on course design in 100% online courses.

Duties & Responsibilities:

      • Update and revise the eDesign rubric based on the needs and expectations for online courses offered through NEC;
      • Develop and maintain an eDesign Blackboard resource center for NEC faculty and staff;
      • Manage the eDesign enrollment process by acting as the eDesign system administrator handling enrollment in the eDesign Resource Center and the Google Docs pages;
      • Seek volunteer faculty or staff to have course design reviewed;
      • Collaborate between the eDesign Coordinator and NEC faculty and staff to:
        1. Determine which attributes work for NEC, and whether or not revisions need to be made
        2. Gather feedback on the process and eDesign experience
        3. Identify key stakeholders and how various departments/administration can support eDesign
        4. Create awareness regarding the availability of eDesign support
        5. Create policy/guidelines regarding eDesign course quality assurance
      • Train and seek peer reviewers, upon request. Otherwise the eDesign Coordinator will review the submitted courses;
      • Review course against the eDesign rubric embedded in a Google spreadsheet. The course review process includes an overview of the course shell, including an in-depth review of the course syllabus, policy documents, objectives, assignments, and evaluation tools;
      • Monitor the quality and completion of the eDesign reviews, support peer reviewers;
      • Follow-up with faculty within one week to ensure they have received and reviewed the report, and answer any additional questions;
      • Develop eDesign certificate for course originators who successfully meet the eDesign competencies;
      • Award certificates to course originators upon successful completion of eDesign reviews;
      • Manage the eDesign email account by responding to all messages within 48 business hours.

Minimum Requirements:

      • Master’s degree from an accredited college or university, or
      • Bachelor’s degree with 5 years of experience in higher education
      • Minimum 5 years of experience in higher education
      • Evidence of experience with online course quality
      • Online learning instructional support experience
      • Evidence of experience interacting with faculty at the college level
      • Excellent communication skills
      • Demonstrated leadership ability
      • Knowledge of Blackboard LMS
      • Knowledge of Google Spreadsheets

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: eDesignSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

Online Program Coordinator

To provide ongoing support to all online student services functions as designated by the Associate Registrar. Those services include My NEC administrative support to include timely and accurate class rosters, academic probation administrative support, liaison with admissions and student financial services, directed study administrative support, Blackboard support, student identification administrative support, and information resource technological support and orientation.

Duties & Responsibilities:

      • Create courses, perform preliminary degree audits, maintain student records, process directed studies and process grades;
      • Constitute initial point of contact for general student inquiries; advise students in all matters related to registration, course sequence, and issue that may emerge in the course of students’ enrollment; utilize degree audit software as needed. Assist Associate Registrar with academic probation process;
      • Collaborate/coordinate with program directors, instructors, deans, and internal partners on academic program functions for the undergraduate and graduate program;
      • Advise students; perform degree plans for returning students; perform outreaches for student feedback;
      • Assist with re-enrollment and retention strategies;
      • Perform MyNEC and Blackboard administrative duties: troubleshooting and related support;
      • Assist the Associate Registrar with completing the five annual degree conferrals to include, but not limited to: assisting with the annual commencement ceremony, printing/mailing diplomas, communicating graduation information to students, etc).

Minimum Requirements:

      • Bachelor’s degree required
      • Minimum of 3 years’ experience in customer service
      • Experience in higher education institutions preferred
      • Ability to work independently and under pressure
      • Candidate must exercise good judgment and flexibility
      • Must be able to prioritize multiple tasks with minimum supervision
      • Must be able to communicate effectively and tactfully with faculty, students, staff and visitors
      • Must have strong computer skills, excellent command of English (verbal and written)
      • Proficiency with Microsoft Office products
      • Knowledge of Banner and report-writing software preferred

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: ProgCoordSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top

Online Transcript Evaluation Coordinator

This position is responsible for administering a comprehensive system of transcript evaluation for online students, evaluating transcripts of potential transfer students in all online undergraduate programs and graduate programs. Collaborate with Residential colleagues on transfer evaluation to ensure consistent practice and processing.

Duties & Responsibilities:

  • Determine if institutions are accredited; evaluate transfer transcript coursework in online undergraduate and graduate programs for New England College equivalencies. Communicate with students and college constituents as needed to clarify transfer credit decisions;
  • Facilitate initial conversations with students on prior learning options;
  • Work with the academic community to design efficient and effective transfer tools, processes and products;
  • Enter course equivalencies of transfer courses into Banner. Confirm transfer credit is applied appropriately in degree programs through CAPP/DegreeWorks;
  • Provide Transfer Credit Evaluations (TCE) to students, institutional offices, and Admissions (Graduate and Undergraduate);
  • Evaluate Military training for veterans and active duty military;
  • Approve courses taken at other institutions by online matriculating students enrolled at NEC.

Minimum Requirements:

  • Bachelor’s degree
  • 1-3 years’ experience in student registration, advising or admissions;
  • Banner/DegreeWorks/Salesforce experience (preferred)
  • Demonstrated ability to:
    1. Accurately evaluate diverse curriculums that exist and appropriately place them within NEC’s curriculum
    2. Effectively work with faculty and program directors concerning transfer credit
    3. Detect fraudulent transcripts and ‘institutions’
    4. Work with students concerning transfer course evaluation
    5. Conduct independent research
  • Training design and implementation
  • Policy and procedure development, implementation and evaluation

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: TranscriptCoordSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled.
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Safety Officer (Part-Time)

This part-time position provides for the safety and well-being of students, faculty, staff and property through enforcement of college policies and procedures.

Duties & Responsibilities:

      • Perform routine patrols of on-campus buildings and the near off-campus areas;
      • Respond to routine (e.g., safety escorts and transports, building let-ins, vehicle jumpstarts) and emergency (e.g., medical matters, fire alarms) calls for assistance;
      • Conduct investigations and document violations of college policy and other events by producing written incident reports;
      • Lock and unlock campus buildings and offices (as necessary);
      • Enforce parking policies through issuance of parking tickets and towing of autos when necessary;
      • Handle routine and emergency traffic;
      • Assist in the college’s snow removal process by helping coordinate vehicular evacuations of lots designated for snow removal;
      • Work closely with members of the local police and fire departments on matters of mutual concern relating to the safety of the campus community.

Minimum Requirements:

      • High school diploma or GED
      • Security experience (preferred)
      • Strong interpersonal and communication skills
      • Ability to:
        1. Maintain confidential information
        2. Exercise sound judgment and work independently
        3. Multitask in often time stressful situations
      • Availability and willingness to work a wide variety of shifts, including late night/early morning and weekend hours
      • Valid driver’s license with favorable driving record
      • Proficient in MS Office products (Word, PowerPoint, Excel, Outlook)
      • Working knowledge of computer- aided dispatch and records management programs (preferred)

To Apply:

Email a cover letter, resume and list of three references (names and contact information) to: OfficerSearch@nec.edu.

Review of application materials begins immediately and will continue until the position is filled. Top